Using the Zoom Room in Robert A. Jones House

This article explains how to use the Zoom Room in the Robert A. Jones House (RAJ).

How to Use This Zoom Room System

At either Touch Panel, START the system

• Select ZOOM mode, then ZOOM again on the next screen
• Start or join a Zoom meeting or webinar
• Choose the top CALL button on the Touch Panel
• Enter the Meeting ID (11-numeral) on the Touch Panel DIAL PAD and then #
• Type in the Passcode (6-numeral) and then #
• [If hosting a Zoom Webinar, find the “Host Key” in the scheduler’s Zoom “Profile” tab on any desktop web browser]
• Enter the meeting scheduler’s Host Key (6-numeral) and then #

Control the Camera:

• Access Zoom Room camera controls with the LEFT   button at the top of the Touch Panel 
• On the window that appears, check SELFVIEW to display what the Zoom Room camera sends out to Zoom
• Point the camera to a preset view: TABLE, PRESENTATION, NORTH SIDE, or SOUTH SIDE 
• Adjust the camera manually with the ⬌⬍ and +/- buttons
• Uncheck SELFVIEW then X out of the window to return to main Zoom menu 

Control the Microphones:

• Access the MIC CONTROL submenu at the right of the Touch Panel 
• Adjust volume for PODIUM MIC, TABLE MICS and the CEILING MICS with the ⬍ buttons under each one
• Keep all mics that you are not using in the room on MUTE
• X out of the submenu and return to main Zoom menu

Control Meeting Options in the Zoom Room:

• Open the Touch Panel DIAL PAD and hit numeral 1
• Select options by numeral on the Touch Panel DIAL PAD, and display MORE OPTIONS with 0
• * out of the Options menu

Share Content directly from a laptop to the Zoom Room: 

• Connect your laptop to the HDMI or USB-C cables at the podium
• Hit SHARE on the Touch Panel
• In the submenu that appears, select your input and then SHARE
• Display the PRESENTATION on the NORTH and / or SOUTH screens
• STOP SHARING to end screen sharing over Zoom
• Return NORTH and / or SOUTH screens to PARTICIPANTS display
• X out of the submenu and return to main Zoom menu

Share content directly from the Podium PC to the Zoom Room:

• Hit SHARE on the Touch Panel
• In the submenu that appears, select PC and then LOCAL PREVIEW
• Display the PRESENTATION on the NORTH and / or SOUTH screens
• Log onto the Podium PC and SHARE the presentation over Zoom
• To end sharing, choose STOP SHARING
• Return NORTH and / or SOUTH screens to PARTICIPANTS display
• X out of the submenu and return to main Zoom menu

Raise or Lower Window Shades:

• Open DISPLAY/SCREEN CONTROL submenu at the right of the Touch Panel
• Raise or Lower FRONT SHADES and/or SIDE SHADES with the ⬍ buttons 
• Exit the submenu with X

Adjust Lighting:

• Turn ALL ON or ALL OFF along the left margin of the Touch Panel menu or toggle LOWER SOFFIT, UPPER SOFFIT, TABLE and ALCOVES on or off
• There is also a wall switch for the lights just outside the front door of the room
• The pillar in the center of the room has a dimmer switch mounted on it that turns on and adjusts the spot lights that illuminate the conference tables