E-Signature with Adobe Sign

Middlebury offers E-Signature to all faculty and staff via Adobe Sign and Adobe Acrobat. The functionality is available both through the application and the web interface. 

For the web interface, visit go/adobesign/ or go/adobeacrobat/ to get started.

Return here easily using go/esign/.

 

Contents

 

Instructions

To sign a document with Adobe's standard process, see Sign PDFs

To sign a document with Adobe's certificate-based signature process, see Certificate-based signatures

 

FOR NOTE

 

Features

Fillable fields

When sending a document, you can either create a PDF which already has fill-able fields in Acrobat Pro, or you can upload a simple Word document.  Before sending the document, check the “preview and add signature fields” option.  This will allow you to mark the appropriate areas for signature as well as adding other fields.  Adobe Sign will also attempt to automatically add the correct fields into an uploaded document. 

Refer to Create a web form for more information about using these fields. 

 

Templates

You can create and share templates for forms and documents, either from within Adobe Sign or using OneDrive or Google Drive.

 

Outlook Add-in

Adobe has an Office 365 Add-in which allows for e-signature directly from Outlook. Please see Adobe’s site for more information on installing and using the Add-in.

 

Frequently Asked Questions

Can I use Adobe Sign to gather sensitive information?

Yes; however, please refer to Middlebury’s data classification policy for more information on what constitutes sensitive data and recommendations.

 

What is an audit report?

An audit reported is a generated document which includes the history of the agreement, including who has viewed and signed it, as well as their IP address.  For more information on audit reports, please see Adobe’s documentation.

 

How can I be certain that the signer of my agreement is the intended recipient?

There are four different ways in which Adobe can verify the identity of a signer of an agreement.

  1. Email verification - this is the default method applied to all agreements - a signee must verify their email address when signing a document.  This prevents documents from being forwarded.

  2. Password - you can add a password to an agreement which is only shared with the signee of the document. 

  3. Social - the user is required to authenticate to the document using a Microsoft, Facebook or Google identity.

  4. Adobe Sign Authentication - the user must sign in to their Adobe Sign identity to be able to sign this document.  This method only works for other Enterprise Adobe Sign customers or internal Adobe Sign users.

For more information on these methods of identity verification, please visit Adobe’s website.

 

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