This article contains basic usage instructions for the public multi-function printers around campus.
Return here easily using go/printerguide/.
Contents
All public printers on the Middlebury and Monterey campuses use printing queues; this means that to print, you will not send your document to automatically print from a specific printer, but rather send the document to a general printing queue, from which it can be released (i.e., printed) from any public printer. The names of the queues of the public printers are MiddColor and MiddBW.
You can send print jobs to the queues from a public lab computer, a Middlebury-provided computer, or your personal computer. See more instructions at go/howtoprint/.
You must first log in to release print jobs, access device functions, or scan documents. The welcome screen for public printers will look similar to below.
To log in:
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Tap ID number.
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Tap the blank ID box to display the on-screen keyboard.
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Enter your College ID number, in 6- (no leading zeros) or 8-digit form.
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Tap Login.
After logging in, the following screen will display.
The three buttons have the following functions:
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Print Release: displays jobs you have submitted to the MiddColor or MiddBW queues for printing.
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Device Functions: copying functions.
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Scan: scan documents to email, Google Drive, or OneDrive.
When you are done using the device, make sure to tap the exit icon in the top right of the screen (beside your username) to logout.
Select Print Release to see all current jobs in the queue. If you sent one or more print jobs, the display will look similar to below.
To select a job for printing, tap the check box to the left of each job you wish to print.
Tap the Print button in the lower right to release (i.e., print) the selected jobs.
You can also release jobs from your smartphone, rather than the printer screen. Scan the QR code posted on or near the printer.
Note: You can only release jobs from your phone while connected to the MiddleburyCollege network. You may need to log in with your email address and password.
Once logged in, you will see a screen similar to below.
To print, select the document(s) you wish to print, then tap Release.
Select Scan to see a variety of scanning options, similar to below. There may be additional entries for faxing.
These scan options have the following functions:
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Midd Email OCR: scan and send the document to your email address.
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Your Midd Email: scan and send the document to your email address.
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Your Midd Google Drive: scan and save the document to your Middlebury Google Drive storage.
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Your Midd OneDrive: scan and save the document to your Middlebury OneDrive account.
NOTE: On first use, Google and OneDrive will send you an email asking for permissions to allow PaperCut access to your storage account.
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Click the link in the email to Papercut the appropriate permissions.
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You will then be given the opportunity to open the location where the files are stored. Both options place the files in a predetermined folder that is created on first use.
Once you select one of the scan options, the Scan Details page will appear, similar to below.
You can change the Subject and Filename by tapping the associated text box and using the on-screen keyboard to make the change. Tap the keyboard icon in the lower right to close it.
Tap the Settings button to change other options. This will bring up a screen similar to below.
If you want to scan multiple pages in separate files, keep the “New document” check box selected. Otherwise, de-select it.
If you need to add additional pages in a single document, keep the “Additional pages” check box selected. Otherwise, de-select it.
When both are selected, you will be prompted for both additional pages and additional documents.
Once you have adjusted the settings as desired, place your document in the scanning area of the printer, then tap Start. This will start the scan.
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If you selected "Additional pages," you will be prompted for the additional pages. Follow the on-screen prompts to scan the additional pages.
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If you selected "New document," you will be prompted to scan additional documents. Follow the on-screen prompts to scan the other documents.
Once the scan is complete (you will need to select Finish if you selected "Additional pages" and/or Send if you selected "New document"), the file(s) will be saved/sent as specified, and the screen will return to the login screen.
Be aware that there are attachment size limitations when scanning.
- 100 mb - email attachment limit.
- 200 mb - OneDrive or Google Drive attachment limit.
Here are ways to reduce your attachment size:
- Use the regular scan to email option (rather than scan to email OCR) when optical character recognition isn't needed.
- Try reducing the scan resolution to 200 DPI (down from the 300 DPI default).
- Color scans create larger attachments, so only use this option when needed.
Select Device Functions to see a menu with various device functions, which may differ from those shown below.
The only available function applicable to most users is the Copy function, which allows copier functionality.
See this video (4.46) for instructions on how to use the Copy function.
See our article Troubleshoot Common Printing Issues.