After you leave Middlebury, you will no longer be able to access certain Middlebury College resources. You should prepare for your departure in advance by backing up any files or emails you need for your personal records.
In the case of faculty and staff, you should also make sure any shared files are saved in locations that others in your department can access. This document contains timelines and recommendations to help you make a smooth and successful transition to whatever may lie ahead.
Return here easily using go/lam/.
Visit go/alp/ to see our full Account Lifecycle Policy, and go/account/ for general information on Middlebury accounts.
Contents
This information applies to everyone: on your last day of enrollment or employment at Middlebury, you will no longer have access to most services. This includes services such as:
- Microsoft Office desktop apps
- Adobe Creative Cloud
- Oracle
- Canvas
- Zoom
- Department shared drives and cloud storage
- LinkedIn Learning video-based online instruction
- MiddCreate websites
- Panopto
- Other services you access using your Middlebury account
Plan for this transition by moving your files to a personal account and, if applicable, taking care of any Oracle-related tasks (such as submitting time cards or expense reports, and processing approvals, etc.), prior to your departure.
Students: You will retain access to your email account for one calendar year. After a year has elapsed (and if you have not returned to Middlebury), your account will be deactivated, and you will not have any access to your Middlebury email or the associated accounts (e.g., Google Drive).
Faculty: You will retain access to your email account for three months. After those three months have elapsed (and if you have not returned to Middlebury), your account will be deactivated, and you will not have any access.
Staff: You will retain access to your email account for one month. After that month has elapsed (and if you have not returned to Middlebury), your account will be deactivated, and you will not have any access.
Faculty Emeriti and Retirees: You may retain lifetime access to your Middlebury email until it is no longer in active use. Access to the services listed above (in particular, Microsoft Office desktop application licensing) is removed on your last day of employment, as outlined above (e.g., you will retain access to your email using webmail, but will no longer have access to the Outlook desktop application). For information about using the Microsoft 365 desktop applications post-Middlebury, refer to Transition Resources - Microsoft 365 Suite.
When you leave Middlebury—whether you are finishing as a student, leaving as staff or faculty, or retiring—you will need to return all Middlebury-owned technology and devices. This covers all Middlebury-purchased computers, audio/visual equipment, phones, etc., including those bought with departmental or grant funds. Please return all equipment to the respective return locations (e.g., loaner computers & any audio/visual equipment to the Davis circulation desk; distributed computers, keyboards, monitors etc. to the Helpdesk walk-in).
For assistance transferring files / setting up a new computer, see Transition Resources - Computer.
Think about your Middlebury email while you still have access to it:
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Be sure to use a personal, non-Middlebury email account on resumes and applications to grad schools and jobs so you can receive important communication.
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If you have any subscriptions, bills, student loan communications, or other critical emails being sent to your Middlebury email, make sure to update your contact information with your service providers.
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If you have large amounts of mail to transfer from your Middlebury account, see Transition Resources - Email below. If you need any of these emails for your records, we recommend that you forward these emails to a personal account to be extra sure you can access them when needed.
- Please let us know your preferred email going forward! Update your contact information so you can receive communications about events, news and updates from Middlebury, and networking opportunities.
You will only be able to access your files stored on Google and One Drive for the duration of the active grace period for your account type (or for 30 days for retirees / faculty emeriti).
Please refer to the Account Timelines above and/or the Account Lifecycle Policy to determine the length of the active grace period for your account type. This access is via website only, using go.middlebury.edu/onedrive and go.middlebury.edu/gdocs. Be sure to transition needed files while you still have access; refer to Transition Resources - OneDrive below for details.
For information about Microsoft's OneDrive use post-Middlebury, refer to their cloud storage pricing and plans.
If you have additional questions about Middlebury College’s Account Lifecycle Policy or why you will no longer have access, please see our full policy details to learn more.
If you require additional assistance, please contact the ITS Helpdesk at helpdesk@middlebury.edu.